Data Protection and Privacy policy
From the 25th May 2018, the Club became subject to new EU Data protection rules, given effect in Irish law by the Data Protection Act 2018. In order to meet the Clubs’ obligations under this legislation the Club has reviewed the data it holds on its members. In this policy document the Club has set out how the information provided by you to the Club (including data on your application form, subscription forms or competition entry forms etc.) is used by the club from time to time. The website at www.dataprotection.ie offers useful guidance on the legislation.
General:
There are ‘Eight Rules of Data Protection’. As a Club, we are required to:
- Obtain and process information fairly,
- Keep it only for one or more specified, explicit and lawful purposes,
- Use and disclose it only in ways compatible with these purposes,
- Keep it safe and secure,
- Keep it accurate, complete and up-to-date,
- Ensure that it is adequate, relevant and not excessive,
- Retain it for no longer than is necessary,
- Give a copy of his/her personal data to a member, on request.
The Club uses information that the members provide to us, or that the Club receives from other clubs, to administer the Club,to provide you with the services that you receive at the Club, to provide you with any other products and services supplied to you by the Club at your request, for the purposes of performing the Club’s obligations to you, for the purposes set out in this notice and for administration, risk assessment, health and safety.
Your data is recorded by the Club and processed and stored both on computer and in manual form. The Club discloses data regarding members’ handicaps to the Club Professionals and Club Team Managers, to Golf Ireland (GI) in relation to WHS and to other service providers to the Club for these purposes. Internal administrative systems within the Club have inbuilt data protection/security measures. Access to the system is limited and protected by password.
This policy sets out what the Club does with the information provided by its members and if any member has any concerns in that regard they should advise the Club Data Controller – the Club Hon Secretary. The member agrees to keep the Club informed of any changes to the personal provided by them.
A member may write to the Club Secretary to request a copy of their personal data which the Club holds. Should inaccuracies exist in that personal data held by the Club, the member is entitled to request that the Club amend or erase it.
When a member no longer wants their data to be processed and there are no legitimate grounds for retaining it, the data will be deleted.
CCTV:
The Club operates a CCTV security system for the purposes of the security of the Club’s premises and property and for the safety of members, employees and visitors to the club. It issued only for these purposes. There are notices to this effect around the Club. There is no CCTV in the Locker Rooms or Toilet areas.
GI
The Club is affiliated to Golf Ireland (GI) who operates and maintains the details of the handicap of members on the dotgolf system and for this purpose allocates each individual member of the Club a unique personal identifier number
(your unique “Club Membership No.”). The system has been designed to provide members of
Clubs affiliated to GI including Foxrock Golf Club, with enhanced membership services free of charge.
The purposes for which GI may use the data are as follows:
- GI may use your details to communicate directly with the people who play the sport in Ireland, to provide them with information and other benefits relating to their membership; and
- The provision of a handicap system for all individual members of affiliated Clubs and the wider golf community through the introduction of the Club Membership Number. You agree that the Club and other GI affiliated Clubs at which you may play in competition may provide your name, address, phone number, email address, membership no., gender, date of birth, your card number and your results history to the GI for the purposes of operating the data base system. The Club agrees to keep your data on the system securely and to only use it for the purposes set out in this notice.
Except where required by law to do so, the Club will never provide your personal data to any third party except to a competition organiser for the purposes of confirming your details where you enter into a competition using your name and your GI number.
Unless you specifically request the Club Secretary to do otherwise, the Club Office will provide your telephone numbers to other members for the purposes of arranging matches, changing playing times, Club social activities, including bridge, snooker and any other social events in the club. Your address will not be provided directly to other members without your agreement. The Office will first contact you should such a request be made.
Under the Data Protection Act, you are entitled to write to the Golf Ireland at their address or email info@golfireland.ie to request a copy of your personal data which GI holds. Similarly with ‘BRS’ which operates the club reservation system. (www.brs.com). When you log on to the BRS system now it will ask you to accept the clubs Privacy Policy and if agree, to receive information, newsletters, promotions and offers from Foxrock Golf Club. It will also ask you to confirm that you accept the Member’s terms and conditions as laid down on the BRS website. If you do not accept these conditions then you will not be in a position to receive further information or to use of the system.
Members competition results are processed and stored on computers. The results are also put on the club Notice Board. All members have access to results of competitions.
Should inaccuracies exist in your personal data held by GI or BRS you are entitled to request that they amend or erase it.
General Consent as Parent or Guardian:
Where you have provided information in respect of a Junior Member, you confirm that they have appointed you to act for them or that you are legally entitled to act for them, to consent to the processing of their personal data, including sensitive data, and to receive, on their behalf, any data protection notices from the Club.
Enquiries:
Any enquiries about this notice should be addressed to the Club Hon Sec at;
info@foxrockgolfclub.com
Who is the Data Controller for the purposes of the Data Protection Acts.
Or to the General Manager, Jim Quinn
gm@foxrockgolfclub.com
Who is the Data Processor for the club.
Jim Quinn
General Manager
Foxrock Golf Club
31st January 2024
